Accasion Marquees - Your Questions Answered

On this page you will find answers to many of the common questions our customers ask. Click on a question to read our answer.

If you have a question not covered here, if you require any further information, please do not hesitate to contact us either though the contact form on this website or by phone on (01544) 327298 or the other numbers on our contact page . Our staff are extremely friendly and helpful and would love to talk to you.

How large a Marquee do I need for my party and how much room do I need for my marquee?

The size of the marquee depends on the number of guests. If you let us know how many guests will be at the party, we will calculate the size needed. As a guide, a 9m x 18m marquee from Accasion would seat approx 150 guests

Accasion marquees do not have external guys (ropes) or protruding pegs so you do not need much space around the marquee and we can erect a marquee very close to a property boundary.

Can I hire a marquee at any time of the year and how far will you travel to set up a Marquee?

Yes we can accommodate Marquee hire at any time but we might need to arrange for the marquee to be up for a longer time around the Christmas and New Year periods to fit in around the holidays.

We regularly rent marquees for events in the following areas:

  • Herefordshire
  • Worcestershire
  • Gloucestershire
  • Shropshire
  • Powys
  • Mid Wales
  • West Wales
  • South Wales
  • Staffordshire
  • Forest of Dean
  • Monmouthshire
  • Devon
  • Coventry

but we will consider travelling anywhere within Britain.

What kind of surface can the marquee be set up on and do you need vehicle access to the location?

A level surface is the best choice for setting up any marquee.
A marquee can be set up on:

  • Grass
  • Tarmac
  • Concrete
  • Terrace- (but we would recommend a site visit by our director for this to check for potential problems and advise on possibilities)

Ideally vehicle access to the location is preferable.

Will a marquee damage my garden?

If the marquee is erected on grass - the grass may be discoloured depending on the length of time the marquee is standing in the garden. The grass will return to normal over a short time. The marquee itself will cause very little damage to a garden but please feel free to ask for our advice before you make your booking.

If the marquee is erected on tarmac - we may need to drill a few small holes - these will be filled in afterwards.

What are inlays and swags and are they included in the price?

Inlays and swags are include in the standard price of the lining of the marquee. We have a range of colours to match your overall colour scheme.

  • Inlays are coloured curtain-like hangings on Ivory walls to match chosen colour scheme
  • Swags are coloured or ivory pelmets at top of the wall lining to enhance the overall look of the Marquee
  • Starlight lining is available at an extra cost and comes in either ivory or black cloth - this can be set in the ceiling or walls of the Marquee to enhance the overall appearance

Please have a look at colours, furniture and accessories page to see the range of colours that we carry as standard.

Do you provide tables & chairs?

Yes we can supply the following tables and chairs as standard:

Tables and table/chair sets:

  • Banqueting chairs with:
    • Gold frame / gold seat pads
    • Beech frame / beige seat pads
  • Brown samsonite folding standard chairs
  • Patio tables & chairs
  • Poseur tables & chairs
  • Sofas
  • Coffee tables

Tables:

  • 6 foot long trestle tables
  • 4 foot long trestle tables
  • 6 foot diameter round tables
  • 5'6" diameter round tables
  • 5 foot diameter round tables
  • 4 foot diameter round tables
  • 3 foot cake tables
  • Horseshoe top tables

The cost of the hire of tables and chairs is not included in the marquee hire.

Please ask if you need a table or chair that is not on this list and we will source it for you.

Do I need carpeting? (Why would I need carpeting?)

Carpeting is optional but we would recommend it to prevent higher used areas of grass becoming worn and muddy and to make it less likely that heels will sink into the ground. If your Accasion marquee is to be used on tarmac or concrete, the carpet will enhance the look of the marquee.

We can offer a choice of standard colours and we could order in a colour of your choice if preferred at an extra cost. All carpet supplied has a waterproof underlay.

Carpets can be laid on the grass or on a boarded flooring especially if the ground is very wet and we do also have full wooden flooring as an optional extra.

We also hire dance floors and staging for your marquee if required.

Do you also supply toilets?

Yes we can supply the following either with your marquee or as a separate hire:

  • Single self contained units
  • Extra wide, single Disabled toilet units
  • Luxury Trailer toilets comprising:
    • 2 ladies 1 gents & 2 urinals
    • 3 ladies 1 gents & 3 urinals

Electricity and water for toilets:

  • Luxury toilets will need an electrical supply to power the pump.
  • Self-contained toilets will need an electrical supply for the lights if they will be used after dark.
  • Toilets do not need a water supply

Please visit our Borderloos Toilet Hire web site www.borderloosmarches.co.uk for more details.

Do I need an electrical or water supply?

You will need an electricity supply to your marquee to operate lights and heating. Electricity will also be needed if you will be using a DJ, band, sound system etc. This can be connected to the house or a building, or you could hire a generator (we can help with this).

If you are hiring toilets, Luxury trailer toilet units require an electrical supply to enable the pump mechanism to work and if you plan to use the single toilet units after dark, they will need an electrical supply to enable the lights to work.

The caterers would usually need to be able to access water and electrical supplies. We can arrange this if neccesary

Toilets are self-contained and do not need a water supply.

Do you provide heaters for the Marquee?

Yes - we provide induction heaters that are situated outside the Marquee and blow warm air inside as required.

I want a candle lit dinner, are the Marquees fireproof?

The marquees are made of a fire retardant material, which has passed flammability testing in accordance to Home Office requirements, but as with all naked flames care must be undertaken.

I want a basic Marquee for a fete- do you rent these?

Yes – we regularly supply marquees, tables, chairs and toilets for numerous Village fetes and shows. Some notable events include:

  • Hay Festival
  • The Royal Welsh Showground
  • Eardisley & District Show and Flower Festival
  • Kington Vintage Rally

plus various Food Fairs & Ploughing Matches to name but a few. Get in touch and we can arrange a marquee to suit your requirements

My event will be at a hotel or stately home. Can you co-ordinate with them?

Yes we can liaise with the hotel or stately Home. We regularly provide Marquees at various locations such as Mellington Hall Hotel in Montgomery

Can you put a marquee inside a school hall or village hall to make it more atmospheric?

Yes, we are able to line the hall with a marquee

We have done this on a number of occasions in halls such as those in Kington, Powys, "The Hopelands" in Weobley and Kinglsand Village Hall. We have also lined school halls for proms and other events in Lady Hawkins' School, Kington, Herefordshire and the Royal National College for the Blind in Hereford amongst others.

Do you handle catering? Do you provide a sound system?

No to both questions!

Finding the caterers is up to you. We will work with your caterers to ensure we provide what they need and they can cater your event successfully.

While we don't have our own sound systems, we can arrange for a sound system to be provided and installed if required or can provide the electrical points for the band or dj to connect to.

We do, however, supply dance floors and stages.

Do I need to insure the marquee whilst it is on hire to me?

Yes - it is the hirers responsibility to insure the marquee as listed in the terms and conditions of Accasion Marquees Ltd

Will the marquee get hot on a summer's evening - if so what can I do?

The walls of the marquee can be opened if required. We will provide instructions on how to do this.

 

"Accasion Marquees
for your special occasions"